The Parts of a Letter

MEANING AND USE OF PARTS

Parts of the letter are the groups in a letter, so that the arrangement of letters
become clear, good, attractive and in accordance with the official correspondence rules.
The placement or location of the parts of a letter depends on each form letter
used. Each section has a letter of utility-specific functionality such as:
a. To know of a company or institution where the letter was sent.
b. To know the city, date and year of issuance.
c. To find out about or about what the letter was sent.
d. To find out the purpose and goals and desires and the sender.
e. To find out who the name and position in charge of the letter.
f. To find out, there may be attached documents related
with the contents of the letter.

1. Setting Letter Parts
Any official or an official letter official letter of commerce has the letter sections
or elements of the letter. From the combined parts of a letter that was formed a letter.
In an official letter of commerce, terdri of the parts is as follows:
a). Head of the letter or letterhead
b). No letter
c). The name of the city, date, month and year of
d). Attachment
e). Case or subject
f). Address or destination address in
g). Greeting
h). The contents of the letter
i). Regards cover
j). Name of agency or organization or company that issued a letter
k). Signature, name and job title
l). Responsible for the letter and
m). Seal or stamp of the company or agency.
2. Parts of the letter writing
a. Head Or Letter Letterhead
In the official letters which always contained the letterhead or letterhead also called
letter. The purpose is to facilitate letterhead know the name and
office address or company and other information from the company or office
sender of the letter.
b. Opening Letter
1) Posting Date, Month, And Year Letter
In an official letter of commerce or official official, actually writing the date is not
need to be preceded by the writing of the city, for a city or place has been
listed on the letterhead.
2) How to write a letter number
3) How to write a letter attachment
4) How About Writing, or thing
5) Address In
c. Contents Letter Or Letter Body
1) The opening paragraph
2) the actual contents of the letter
3) Paragraph cover

d. Cover
1) Closing Greetings
2) Name of organization, company, or institution.
3) Signature and full name and position in charge of the letter.
4) Cap letter or stamp letters
5) A copy of
6) The initials and the typist Pengonsep

Surat Menyurat (Correspondence)

Correspondence

The letter is a medium of communication in writing made by a person or institution to any other person or institution.
A good letter has the following characteristics:
1) Does not contain a double meaning
2) Between the receiver and sender have the same purpose
3) Simplified
4) Just use the word in its usage
5) His writing is compact and sequentially
The language used in the letter, you should:
1. forward the same degree
2. sturdy
3. easily understood by readers
4. use polite language
5. apparent between writing and meaning

The function of the letter is as follows:
1.For a means of communication
2.untuk written evidence
3. to work guidelines and act
4. to the representative / ambassador of the organization
5. for documentation
6. for a reminder tool
7. for historical evidence and proof security

Classification LETTER:

Being based on the letter.
Post Card (Open). In its general size 15x10 made of cardboard.
Post script (Open). Realization of the folded paper, the contents of the folds are closed and the address of the folds are open, more economical.
records used by an office / agency, usually made by superiors to subordinates. typically contain, requests for information, provision of information, references, appeals, warnings, and assignments.
Letter-bound. It is a sealed letter, because who knows only the sender and receiver, it is usually confidential.
Based on the contents of the letter:
Letter of Invitation Letter News Letter Announcements event
Letter of Introduction Letter of Warning Letter Report
Notice of Application for Permission Letter of Recommendation
Aid Application for Reply Mail Order
Letter Letter Letter of Agreement Telegram
Decree of the Task Letter Memo Letter
For proposing a Memorandum Circular Letter Office
Proxy Statement
In connection with the introduction of business affairs,
Business Letter
Demand Letter
Letter of Offer
Mail Order
Order Rejection Letter
Mail Delivery
Letter of Agreement
In the interests with personal / family is known there,
Job Application Letter
Mail Greetings
Acknowledgement Letter
Letter of Apology Speech
Letter of Condolences Greeting
Friendship Greeting Letter

Based Importance:

Mail Service.
There are the official agencies both government and private agencies, usually the official and using the Indonesian language standard.

Letter of Commerce or Business Mail.
The letter, which is used in business or commerce, usually but not always the official Indonesian language materials (flexible)

Personal Letter.
The letter, which is used for personal or family purposes, the unofficial nature of both the structure of the letter, the language of the letter and its delivery. But there are some personal letters were formalized, for example, Work Cover Letter.


Based on the number of recipient.

Regular Mail.
Letter sent by a person or agency to someone or other agencies.

Circular Letter.
Letter sent to beberapaorang or agency, However still limited.


Announcement.
Letter addressed to the general public (a few people or institutions whose identity can not be shown one by one.

Based on the contents Security.

Regular Mail.
The letter, which when read by the other party will not be detrimental to the recipient or sender, for example: Letter of Invitation and Circular.

Confidential Letter.
A letter whose contents may only be known by the addressee, may not be known by other parties. And usually marked by the word "SECRET" or abbreviated as "RHS".

Top Secret Letter.
This letter is usually related to security dengn State, usually characterized by words. "Very Confidential" or abbreviated "SRHS".